Privacy Policy for The Awards DXB
Last Updated: 15/10/25 [Oct. 15,2025]
The Awards DXB (“we,” “us,” or “our”) is committed to protecting the privacy and personal data of our nominees, applicants, attendees, sponsors, partners, and website visitors. This Privacy Policy describes how we collect, use, and share your personal information in connection with your participation in, and interaction with, The Awards DXB (the “Awards”).
By accessing our website, submitting a nomination, purchasing a ticket, or otherwise engaging with the Awards, you consent to the practices described in this policy.
- Data Controller Information
The entity responsible for the processing of your personal data is:
The Awards DXB
Address: Al Qusais Industrial Area 2 in Dubai, UAE
Email: the.awards.dxb@gmail.com
Website: https://theawardsdxb.com
- Information We Collect
We collect personal data that is necessary for the administration, judging, hosting, and promotion of The Awards DXB. This information falls into the following categories:
|
Category of Data |
Examples of Data Collected |
Purpose of Collection |
|
Nomination/Application Data |
Full name, job title, company name, company address, phone number, email, biographical information, project descriptions, achievements, and supporting documents. |
To process, evaluate, and judge nominations/applications; to contact nominees, nominators, and their organizations; to verify eligibility. |
|
Registration/Attendance Data |
Full name, job title, company name, email address, dietary requirements, ticket type, payment details (processed securely by a third-party processor). |
To manage event registration, issue tickets, facilitate attendance, and manage invoicing/payments. |
|
Marketing/Communication Data |
Name, email address, communication preferences, and interests. |
To send updates about the Awards, future events, and promotional offers, where consent is provided. |
|
Website Usage Data |
IP address, browser type, operating system, pages visited, time spent on site, and cookies data. |
To ensure website functionality, improve user experience, and analyze website traffic. |
|
Publicity Data |
Photographs, videos, and quotes taken during the event, and public information about winners and nominees (e.g., name, company, award category). |
To publicly announce and promote winners, nominees, and the Awards event through various media channels. |
- How We Use Your Information
We use the collected information for the following purposes, relying on various legal bases, which may include the necessity of performing a contract, our legitimate business interests, or your consent:
- Administration: To operate, administer, and manage the Awards process, including communicating with you about your submission or attendance.
- Judging & Evaluation: To provide the judging panel and evaluators with the necessary information to assess and score nominations.
- Event Management: To facilitate your attendance at the Awards ceremony, including seating arrangements and catering requirements (e.g., dietary needs).
- Marketing & Promotion: To publicize the Awards, celebrate winners/nominees, and market future events. This may involve publishing names, photos, and company details of successful parties.
- Legal Compliance: To comply with legal and regulatory obligations, including financial reporting and response to lawful requests from UAE authorities.
- Security: To protect the integrity and security of our event, website, and data.
- Sharing Your Information
We may share your personal data with third parties under the following circumstances:
- Judges & Evaluators: Nomination data is shared with the independent judging panel and/or evaluators under strict confidentiality agreements for the sole purpose of assessment.
- Service Providers: We engage trusted third-party vendors to perform functions on our behalf, such as event organizers, website hosting, payment processors, and professional photographers/videographers. These providers are only given the personal information necessary to perform their services and are required to protect the data.
- Sponsors & Partners:
- We may share anonymized or aggregated data with sponsors and partners for reporting and marketing purposes.
- We will only share your direct contact details (e.g., name, company, email) with sponsors/partners if you have explicitly provided your consent to do so, typically during the registration process.
- Public Disclosure (Winners & Nominees): If you or your organization are selected as a winner or final nominee, we will publish certain information (e.g., your name, job title, company, award category, and a summary of the achievement) on our website, in press releases, and on social media for promotional purposes.
- Legal Requirements: When required to do so by law, or to protect our rights, property, or safety, or the rights, property, or safety of others.
- Data Security
The Awards DXB implements appropriate technical and organizational measures to protect your personal data from accidental loss, unauthorized access, misuse, alteration, and disclosure. These measures are reviewed and updated periodically.
- International Data Transfers
As an organization based in Dubai, UAE, your information will primarily be processed within the UAE. However, in certain cases (e.g., using international cloud services, email providers, or engaging international judges), your data may be transferred to and processed in countries outside the UAE. We take steps to ensure that any such transfer complies with applicable data protection laws and that your data remains protected to the standards set out in this policy.
- Data Retention
We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purpose of satisfying any legal, accounting, or reporting requirements.
- Nomination/Attendance Data: Typically retained for a period of 3 Years after the event for historical records, future event marketing, and legal/audit purposes.
- Marketing Data: Retained until you withdraw your consent or opt-out from receiving communications.
- Your Data Protection Rights
In accordance with applicable UAE and international data protection laws, you have rights regarding your personal data, including:
- The Right to Access: Request a copy of the personal data we hold about you.
- The Right to Rectification: Request correction of any inaccurate or incomplete data we hold about you.
- The Right to Erasure (Right to be Forgotten): Request the deletion of your personal data, subject to certain legal exceptions (e.g., data required for legal compliance).
- The Right to Restriction of Processing: Ask us to limit the way we use your data.
- The Right to Object: Object to the processing of your data for direct marketing purposes.
- The Right to Data Portability: Request that we transfer your data to another organization.
- The Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details provided in Section 1.
- Cookies Policy
Our website may use “cookies” to enhance your experience. Cookies are small files placed on your device. We use them for:
- Essential Functionality: To make the website work correctly (e.g., managing your login session).
- Analytics: To analyze how visitors use our site so we can measure and improve performance.
- Marketing: To show you relevant advertisements on other websites.
You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.
- Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The “Last Updated” date at the top of this policy indicates when the most recent changes were made. We encourage you to review this policy periodically. Your continued use of the Awards services after any changes signifies your acceptance of the updated policy.
